Automatic Email Processor 4.7.5

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Free Download Automatic Email Processor 4.7.5 | 41.3 Mb
Automatic Email Processor is an Outlook utility designed to automate the storage and printing of incoming email messages and their attachments. It provides configurable rules, filters, and storage options that can organize processed messages into individually defined folders. Folder paths can also be assembled dynamically using properties taken from each email.
The software supports several output formats for saved messages, including PDF, RTF, and HTML, while Outlook's MSG format can be used when preserving messages in their standard form is preferred. Rules can be created for different accounts and applied either to newly received messages or to existing emails within selected Outlook folders.
Automatic Email Processor can also handle attachments, printing, ZIP archives, and follow-up actions. This makes it suitable for workflows where incoming messages need to be archived, printed, sorted, forwarded, or processed automatically according to predefined criteria.

Software Overview

Automatic Email Processor monitors Outlook folders and applies configured rules to incoming or existing messages. Each rule can define how an email or attachment should be handled, including where files are stored, whether messages are printed, and what additional action should occur after processing.
The program supports an unlimited number of Outlook folder monitoring rules and can use email properties such as sender, recipient, subject, date, and attachment name when constructing storage paths and file names. It can also process messages according to specific time periods and selected criteria.

Key Features

• Automatically save Outlook emails as PDF or in their original format.
  
• Automatically print selected emails and attachments, including PDF and Office documents.
  
• Save all or selected email attachments according to defined filters.
  
• Extract or print selected or all files contained in ZIP attachments.
  
• Monitor an unlimited number of Outlook folders.
  
• Create custom rules for individual processing tasks and email accounts.
  
• Filter messages using properties such as subject, sender, recipient, and attachment file name.
  
• Send processing status reports by email, forward messages, or notify senders.
  
• Support command-line parameters for single runs, exiting, and catch-up processing.
  
• Build storage folders dynamically from properties of incoming emails.
  
• Perform follow-up actions such as launching a program with parameters, marking messages as read, or moving them to another Outlook folder.
  
• Re-process qualifying emails already stored in an Outlook folder.
  
• Archive messages from selected Outlook folders and time periods, including MSG files.
  
• Move processed emails to another Outlook folder and create subfolders dynamically from email properties.
  
• Send regular Excel reports containing overview and detailed processing information.
  
• Restrict automatic email processing to specified days and times.
  

Why Choose Automatic Email Processor

Automatic Email Processor is suited to users who need to reduce repetitive Outlook tasks involving message archiving, attachment handling, printing, and folder organization. Its rule-based approach allows different processing conditions and destinations to be configured for separate workflows.
The ability to generate storage paths from email properties provides additional control over how messages and attachments are organized. Follow-up actions and scheduled processing options can also be used when email handling needs to continue beyond the initial save or print operation.

Automatically Print Emails and Attachments from Outlook

The software can monitor Outlook and send messages or attachments that match predefined criteria directly to a printer. Individual rules can specify different print settings, allowing particular messages to be printed with different quality settings or sent to different printers.
Printing options can be configured separately for email messages and attachments. The software can also limit automatic printing to selected pages, such as printing only the first or last page of a PDF attachment.

Automatically Save Incoming Emails as PDF Files

Incoming Outlook messages can be saved automatically as PDF files in a designated directory. The email and its attachments can be incorporated into the resulting PDF, while the original message can also be embedded as an MSG file with or without its digital signature.
The destination path, folder name, and PDF file name can be generated from email properties. This allows information such as the message date or part of the subject to be used when organizing archived PDF files.

Automatically Save and Detach Outlook Attachments

Automatic Email Processor can archive attachments independently of the complete email message. Email properties and attachment names can be incorporated into destination paths and file names, allowing attachments to be organized according to information such as the sender.
After an attachment has been saved successfully, it can optionally be detached from the Outlook message and replaced with a link file containing the path to the stored attachment. This can help reduce the storage consumed by attachments in Outlook PST files. Detachment can also be configured with a delay, such as two weeks after processing.

System Requirements

Operating System: Windows 11, 10, 8, 7 or Server (32-bit or 64-bit version)

Home Page

https://gillmeister-software.com/

Product Information

• Software Name: Automatic Email Processor
  
• Version: 4.7.5
  
• Languages: English
  
• License type: Full Version
  
• File Size: 41.3 Mb
  

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